actiTIME User Guide

Enter and modify your time-track for the selected date

1. Select a week to modify time-track for
   
   There are two ways to do that:
   
   
   1. Select the week on the Enter Time-Track interface using the calendar in the top right corner of the page. Clicking a date in this interface selects the week this date belongs to (see section Enter your time-track for the current week for information on how to get to the Enter Time-Track interface).

   2. Click the date to modify time-track for on the View My Time-Track interface. This will open the Enter Time-Track interface pre-set to the week this date belongs to (see section View time-track for a selected month for information on how to get to the View My Time-Track page).
   
   The interface Enter Time-Track will show the time reported for the days of the selected week. The time-track reported for open tasks will be editable. The time-track reported for completed tasks will not be editable.
   
   
2. Modify the time-track data reported for the open tasks. If necessary, you can add the tasks to enter time-track for to the interface.
   
   For the description of how to select tasks to enter time-track for and how to enter time-track see the section Enter your time-track for the current week.
   
   If you want to delete some previously reported time-track, just clear the time reported for the task on the corresponding date.
   
   
   Note that the time reported for completed tasks cannot be modified. If you need to modify time-track for a completed task, re-open this task before doing the time-track modification (see section Re-open tasks for more information).
   
   
   Note that the time reported for the locked dates cannot be modified. If you need to modify time-track for a locked date, unlock this date before doing the time-track modification (see section Unlock time-track history for more information).
   
   
3. Enter new and modify existing comments reported for open tasks. If there are entered comments for a task for a date, icon is blue; otherwise, icon is white.
   
   To enter/edit a comment for a task for a particular date click an icon located in the corresponding cell. This will open a pop-up window for entering comments.
   
   Enter a comment and click the 'OK' button. To discard the modifications click the 'Cancel' button.
   
   
   Note that comments (as well as spent time) are stored in the system only when you submit them by clicking 'Save Changes' button. If you enter some comments and then leave the interface without time-track submission, all your modifications will be lost.
   
   
4. Update time off and sick leave information (optionally).
   
   To enter time off or sick leave for a particular date click a cell under this date in the header of the table with time-track information. This will open the panel for entering time off and sick leave.
   
   Enter or edit time off or sick leave for the selected date and click the 'OK' button to close the panel. To discard the modifications click the 'Cancel' button.
   
   
   For each day you can enter either time off or sick leave, but not both.
   
   
   Note that information on time off and sick leave is stored in the system only when you submit it by clicking the 'Save Changes' button. If you leave the interface without saving the changes, all your modifications will be lost.
   
   
5. Update overtime/undertime for the days with updated time-track data (optionally).
   
   If overtime tracking is enabled and you are allowed to enter overtime/undertime information manually, you can specify overtime in addition to the spent time. See the section Enter your time-track for the current week for information on how to do that.
   
   
   Note that overtime/undertime values are not updated automatically when you update time spent for open tasks.
   
   If overtime/undertime value specified for a day differs from the automatically calculated value, it is marked with an exclamation mark. However all overtime modifications you should do by yourself.
   
   If overtime/undertime is not specified it is considered to be 0:00.
   
   
6. When you are ready, save your modifications by clicking the 'Save Changes' button at the bottom of the interface. The system will store entered time and show you the Enter Time-Track interface with a confirmation message.